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Department: Executive

Reports to: Chief Executive Officer

Supervises: None

Status: Part-time, Hourly (20 Hours Per Week)

Why CureSearch?

CureSearch for Children’s Cancer is a non-profit organization conducting a search for the right person to join our highly passionate, talented and dedicated team. We offer you the chance to put your experience and energy to work for an agile, forward-thinking organization in pursuit of ending childhood cancer. The role comes with responsibility and high demands, but offers the significant reward of feeling good about the work you do and working along side others that share your drive. We, as a team, fight to end children’s cancer.

YOU

You pay attention. You think ahead. You anticipate needs.  You know how to prepare the CEO for meetings, events, success. 

Board members know your name and know you can help them. 

Staff count on you to know what is important to the CEO & CureSearch and to respond to their requests in a timely manner.  

You want to be a part of bringing better cures to kids.  

Job Summary

The Executive Assistant (EA) provides robust administrative support and assistance to the Chief Executive Officer (CEO) with all business activities. 

This role is part-time (20 hours per week) and will be conducted remotely from the successful candidate’s West Palm Beach home office, though there will be periodic (post-COVID risk) in-person meetings with our West Palm Beach, FL based CEO. The incumbent will work Monday-Friday.  Specific daily work hours are somewhat flexible.  $22-25/hr. 

Please supply a cover letter with your resume to HR-BC4@curesearch.org.

Responsibilities and Duties

  • Proactively organize and coordinate meetings and conference calls for the CEO, including communications with CureSearch staff, board members, committees of the Board, Council members and other partners and constituents
  • Prepare CEO for calls and meetings by gathering information from files, internet, staff and volunteers
  • Manage organizational requirements of the board, including: establishing the annual schedule for Board and committee meetings; preparing board meeting materials; coordinating with hotel staff for meeting support; attending board meetings as necessary; assisting with on-site business/travel needs of board members; and recording, preparing, and sending meeting minutes on a timely basis
  • Prepare agenda for quarterly all-staff meetings, reaching out to staff for agenda items, tracking new developments to be discussed and preparing CEO materials
  • Coordinate tasks and post-meeting action items
  • Create presentations for CEO, with support from the Communications Department
  • Revise, draft and/or proof CEO’s correspondence and communications
  • Manage e-mail, calendar, and voicemail for the CEO, acting as gatekeeper and handling non-CEO tasks
  •  Make all necessary travel arrangements, compile and provide briefing documents and agenda/itinerary for the CEO and key leadership staff as appropriate
  • Prepare and organize expense reports and travel receipts
  • Maintain and organize CEO’s files and documents
  • Provide support with special projects as assigned

Position Requirements and Preferences

  • Two to three years’ experience serving as an executive assistant to a business or nonprofit executive
  • Ability to work with the Board of Directors
  • Ability to travel up to 5 times per year
  •  Strong communication, judgment, interpersonal, and time management skills.  Able to interact with constituents at many levels.
  • Ability to handle highly confidential and sensitive matters with discretion and tact
  • Strong organizational skills and strong attention to detail
  • Ability to handle multiple projects, set priorities, and meet deadlines
  • Highly skilled user of the Microsoft Office Suite (specifically: Word, Excel, PowerPoint, and Outlook); ability to learn new software, as necessary
  • Business writing skills, including the ability to compose letters and memos, and to create spreadsheets and PowerPoint presentations
  • Ability to take meeting notes and convert the notes to accurate minutes 
  • Word processing of 65-75 wpm. Excellent spelling and grammar are a must
  • Willingness to tackle various duties as needed

Physical Requirements

While performing the duties of this job, the employee is required to: regularly spend long hours sitting and using a phone and computers; regularly speak clearly, so listeners can understand; occasionally lift and carry 5-10 pounds 

CureSearch has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

We are proud to be an EEO employer.

Interested applicants can submit their resume to:
HR-BC4@curesearch.org

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